🏠 RentFlow

Simple property, tenant & rent management — all in one place.

RentFlow is a lightweight desktop application for managing properties, units, tenants, rent payments, expenses, and financial reports from a single interface.

Built by ShadowKami 🖤

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✨ Features

🏢 Property Management

• Add and manage multiple properties
• Store property addresses and notes
• Manage multiple units within each property
• Track unit number/name and type
• Set default monthly rent
• Track rent changes over time

👤 Tenant Management

• Add and manage tenants
• Store phone and email
• Assign tenants to properties and units
• Track lease start and end dates
• Track security deposits
• Manage active and moved-out tenants
• Search tenant records

💰 Rent Management

• Generate monthly rent records
• Track rent amount due
• Record payments
• Calculate outstanding balances
• Track payment status
• Record payment dates
• Record payment methods
• Add payment notes
• Mark multiple months as paid
• Track overdue rent

📊 Dashboard

View important information at a glance:

• Total rent due
• Total collected
• Pending rent
• Overdue tenants
• Property occupancy
• Monthly rent status

🧾 Expense Management

Track property expenses such as:

• Maintenance
• Repairs
• Property Tax
• Insurance
• Utilities
• Cleaning
• Legal/Admin
• Other

Expenses can be linked to a specific property or recorded as general expenses.

📈 Reports

View yearly rental information including:

• Monthly collection
• Total amount due
• Total amount collected
• Pending balances
• Collection rate
• Tenant-wise yearly summary
• Total expenses
• Net income

📤 CSV Export

Export:

• Rent records
• Payments
• Tenants
• Tenant yearly summaries

🌙 Light & Dark Mode

Switch between light and dark themes depending on your preference.

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🖥️ Application Structure

                🏠 RentFlow
                     │
      ┌──────────────┼──────────────┐
      │              │              │
  Properties      Tenants         Rent
      │              │              │
    Units         Leases         Payments
      │              │              │
Rent Periods       Deposit       Balances
      │                             │
      └──────────────┬──────────────┘
                     │
                📊 Reports
                     │
                🧾 Expenses

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🛠️ Tech Stack

Python
├── Tkinter / ttk
├── SQLite
├── CSV
└── JSON

RentFlow uses a local SQLite database, so it can operate without an online service or cloud account.

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🔒 Local & Private

RentFlow is designed to work locally.

Your:

• Tenant information
• Property information
• Rent records
• Payment records
• Expenses

are stored on your computer.

Never share your database or exported files publicly if they contain personal or financial information.

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🚀 Installation

Requirements

• Python 3.x
• Tkinter

The project currently uses Python's standard library and does not require external pip packages.

Clone

git clone https://github.com/ShadowKami/RentFlow.git
cd RentFlow

Run

python main.py

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🪟 Windows

Don't want to install Python?

Download the latest Windows executable from:

📥 Download RentFlow

Download → Run → Start managing your properties.

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📁 Project Structure

RentFlow/
│
├── main.py
├── db.py
├── widgets.py
│
├── tabs_dashboard.py
├── tabs_properties.py
├── tabs_tenants.py
├── tabs_rent.py
├── tabs_expenses.py
├── tabs_reports.py
│
├── icon.png
├── icon.ico
├── requirements.txt
└── README.md

---

💾 Data Structure

Properties
    │
    └── Units
          │
          ├── Rent Periods
          │
          └── Tenants
                │
                └── Rent Records
                      │
                      └── Payments

Properties
    │
    └── Expenses

Rent periods allow different rent amounts to be tracked over different time periods.

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💳 Payment Methods

RentFlow supports:

• Cash
• Bank Transfer
• UPI
• Cheque
• Card
• Other

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📊 Example Workflow

1. Add Property
       ↓
2. Add Units
       ↓
3. Set Monthly Rent
       ↓
4. Add Tenant
       ↓
5. Assign Tenant → Unit
       ↓
6. Generate Monthly Rent
       ↓
7. Record Payment
       ↓
8. Track Balance
       ↓
9. Review Reports
       ↓
10. Export CSV

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🔮 Roadmap

• PDF rent receipts
• Automated rent reminders
• WhatsApp / email reminders
• Advanced analytics
• Property-wise dashboards
• Tenant document management
• Scheduled backups
• Multi-user support
• Cloud synchronization

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☕ Support ShadowKami

If RentFlow helps you manage your properties and saves you time, consider supporting its development.

☕ Support ShadowKami

If you find RentFlow useful and want to support future development:

Your support helps ShadowKami build and release more useful applications.

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$ python main.py

> initializing RentFlow...
> loading database...
> loading properties...
> loading tenants...
> loading rent records...
> system ready.

────────────────────────────────────────────

        MANAGE • TRACK • GROW

                 ShadowKami 🖤

────────────────────────────────────────────

RentFlow · Property & Rent Management
_{Useful software. Built by ShadowKami.}