diff --git a/site/guide/documentation/_check-documents.qmd b/site/guide/documentation/_check-documents.qmd
index 587649697..8d2106799 100644
--- a/site/guide/documentation/_check-documents.qmd
+++ b/site/guide/documentation/_check-documents.qmd
@@ -44,6 +44,7 @@ The {{< var validmind.checker >}} analyzes your document, identifies gaps, and g
 ::: {.callout title="The first check on an uploaded PDF reads the file first."}
 Reading a long document takes a few minutes, so the check does not start right away.
 
+- As a guideline, keep PDFs under **250 MB**. Documents of a few hundred pages are supported, and reading time grows with page count and the number of figures. Your deployment may enforce a different limit.^[[PDF requirements and limits](/guide/templates/manage-documents.qmd#pdf-requirements-and-limits)]
 - Both the reading and the check appear in **{{< fa inbox >}} My Inbox** with live progress, and either can be stopped from there.^[[View platform notifications](/guide/configuration/manage-platform-notifications.qmd#view-platform-notifications)]
 - The check starts on its own once the reading finishes — you do not need to click **Check Document** again.
 - You can close the tab or navigate away. Both jobs continue, and you can come back to the results.
diff --git a/site/guide/templates/_create-document-templates.qmd b/site/guide/templates/_create-document-templates.qmd
index 1b13dc659..d4fec522f 100644
--- a/site/guide/templates/_create-document-templates.qmd
+++ b/site/guide/templates/_create-document-templates.qmd
@@ -42,7 +42,7 @@ b. Upload a **.pdf** file (drag and drop or choose a file), then click **Upload
    ## PDF requirements and limits
 
    - PDFs must contain selectable text and headings. Scanned or image-only PDFs cannot generate an outline.
-   - Maximum size: **250 MB**. Documents of a few hundred pages are supported. Very large documents can take several minutes to process, and if processing cannot finish you are asked to split the file and try again.
+   - Recommended size: under **250 MB**. Documents of a few hundred pages are supported. Very large documents can take several minutes to process, and if processing cannot finish you are asked to split the file and try again. Your deployment may enforce a different limit.
    - Parsing creates a **structure-only** outline (sections and subsections with empty text placeholders). Charts and other graphics are not converted into test or metric blocks.
    :::
 
diff --git a/site/guide/templates/manage-documents.qmd b/site/guide/templates/manage-documents.qmd
index 05345f51d..f484f2b0d 100644
--- a/site/guide/templates/manage-documents.qmd
+++ b/site/guide/templates/manage-documents.qmd
@@ -64,7 +64,7 @@ b. Drag and drop a `.pdf` file into the upload area, or click **choose a file**
 ## PDF requirements and limits
 
 - PDFs must contain selectable text and headings. Scanned or image-only PDFs cannot be converted.
-- Maximum size: **250 MB**. Documents of a few hundred pages are supported.
+- Recommended size: under **250 MB**. Documents of a few hundred pages are supported. Your deployment may enforce a different limit.
 - Conversion of a large document can take several minutes. If it cannot finish, you are asked to split the file into smaller parts and convert them separately.
 - Charts and images in the PDF are preserved in the converted document and shown in the editor.
 :::